The Context
In the highly regulated world of social data reporting, our client — a major actor in the financial or insurance services sector — faced challenges in meeting Sigedis reporting obligations efficiently.
While their processes were compliant, they were also:
- Operationally heavy, with duplicated manual checks
- Lacking real-time KPI visibility on reporting success and backlog
- Exposed to inconsistencies in inbound HR and payroll data
- Difficult to trace end-to-end, especially during audits
Their goal: optimize the workload of the teams in charge of Sigedis declarations, while improving reporting reliability and traceability.
Our Collaboration
Hacktak partnered closely with Business Operations experts managing Sigedis workflows to improve both technical and operational performance.
The mission: refactor the declaration workflow, secure inbound data quality, and make KPIs actionable — all while maintaining full regulatory compliance.
Our Approach
1. Workflow Mapping & Bottleneck Analysis
We collaborated with stakeholders to document the existing Sigedis declaration flows — from Policy Admin system extraction to final reporting — and identified key pain points in data transformation and validation steps.
2. Inbound Data Flow Optimization
We built smart validation layers to pre-check inbound datasets (XML, flat files) for completeness, format consistency, and logical anomalies — drastically reducing rejections and manual rework.
3. Declaration Process Automation
We streamlined the scheduling, packaging, and submission of declarations via controlled automation, while retaining manual override capabilities for sensitive cases.
4. KPI & Traceability Dashboard
We designed a dashboard tailored to Operations teams — surfacing:
- Submission status (pending, error, validated)
- Daily OPEX (manual intervention time)
- Source-to-declaration lineage
- Alerting for missing or anomalous data points
Key Outcomes
✔ 35% reduction in manual corrections and data rework
✔ Increased traceability across the reporting chain — from source to Sigedis
✔ Real-time visibility into reporting workload and quality KPIs
✔ Higher confidence during internal and external audits
✔ A scalable foundation for future evolutions of regulatory reporting formats
Key Takeaway
Optimizing Sigedis reporting isn’t just a compliance issue — it’s a strategic opportunity to improve operational efficiency, data quality, and workforce focus.
Thanks to Hacktak’s structured approach, this client turned a rigid process into a predictable, measurable, and streamlined workflow.
📬 Want to rethink your reporting pipelines — Sigedis or otherwise?
Let’s talk: contact@hacktak.com